Read this first:

You finished set up, congrats! Now you just need to stay on top of your numbers. This article will help to provide you insight based on what plan you use and how you account for inventory. Read the instructions that relate to your inventory accounting method. If you don't know the difference between the cash inventory method and the accrual inventory method, read this article: What is the difference between the cash inventory method and the accrual inventory method?

Ultimate Subscription Users

Ultimate provides the most functionality for its users -- this plan will work for folks using either the cash inventory method or the accrual inventory method.

If you use the accrual inventory method:

Inventory

When you buy new inventory, enter it into My Reseller Genie with the purchase date and purchase price. Some folks like to wait until they've listed it to add it to MRG -- that's ok, but make sure to have everything added that was bought in a given year before filing taxes for that year (this keeps your inventory balances from changing).

You can either add new inventory using the "Add Inventory" button in MRG, by building uploads of new inventory using a spreadsheet program like Excel or Google Sheets, or you can import new listings inventory from integrated sale platforms (except for Whatnot). Be careful about uploading though -- if you upload a piece of inventory that's already entered in MRG, this will create duplicates. You can upload new inventory files by clicking “Add Inventory” > “Bulk Upload” then following the prompts on the screen, uploading your file, and mapping the columns using the dropdowns.

To learn about adding new listings from integrations, read this article about how integrations work: How sales platform integrations work.

Sales

When you make new sales, enter them into MRG. You can do this using the "Report Sale" button, the bulk upload and match feature, or by connecting a sale platform to MRG via an integration.
On the "Report Sale" form, there are info icons explaining what to put in each field.

The bulk upload and match feature allows you to upload sales and match them to inventory by clicking Report Sale > Bulk Upload > Match sales to inventory and selecting a report type to upload. You can upload a Mercari sales report, Poshmark sales report or you can upload another sales report and map the columns to MRG fields.

If you sell on a platform that MRG integrates with, you can have your sales pulled in automatically by connecting to your account. Activate this feature by clicking the “Integrations” tab and check the “Daily Integration – Sales and Fees” box next to the sale platform’s name. Read this article for more information about how to match these new sales to inventory: How sales platform integrations work.

Currently, MRG integrates with eBay, Poshmark, Mercari, and Whatnot.

Returns

When a sale is refunded/cancelled/returned, find the sale and record a refund. You can do this using the instructions in this article: How to enter returns/refunds/cancellations.

Refunds from integrated platforms will be brought into MRG and matched to the sale automatically. Read this article to learn more about how to review these returns: How sales platform integrations work.

Expenses

You can track expenses associated with sales by filling out all the fields on the "Report Sale" form. However, any other expenses will need to be added separately.

You can either add expenses manually, by upload, or via bank/credit card integration.

• To manually add expenses, click the “Add Transaction” button on the left menu and fill out the form.
• To upload expenses, click “Add Transaction” > “Bulk Upload”. Next, follow the prompts on the screen, upload your file, and map the columns using the dropdowns.
• To connect your bank account/credit card, follow these instructions: How to connect your bank account/credit card to pull transactions into the expense detail. Once your account is connected, new expenses will come through automatically. A notification will prompt you to review the new transactions, add descriptions, and assign them to general ledger accounts. If you'd like to create a rule to assign a general ledger account and description for expenses with a given "Charge Description", click the checkbox on the far right of the "Categorize Expenses" screen. If a transaction is not an expense, MRG supports a full chart of accounts, so you can create and assign any general ledger account necessary.

If you use the daily eBay integration, your eBay fees will be pulled in automatically. Fees that are recorded with the sale in eBay (like the final value fee) will be recorded in the "Transaction Fees" field on the sale when it imports. Fees that are separate transactions like ad fees and shipping labels will be pulled into the Expense Detail. If they can be attached to a sale, they will be added to the "Shipping Costs" and "Other Costs" fields on that sale. This allows you to see the profit of a sale in a very detailed way.

If you use the daily Poshmark or Mercari integrations, your expenses will be pulled in automatically in the "Transaction Fees" and "Shipping Costs" fields of the sale to which they correspond.

If you use the cash inventory method:

Inventory

Your inventory will be entered in the expense detail when you purchase it. During set up, if you select "Cash Inventory Method", MRG will create a general ledger account for you called "Inventory Purchases". You can add attach this account to your inventory purchases.

Sales

When you make new sales, enter them into MRG with the "Report Sale" button, upload them, or by connecting a sale platform to MRG via an integration.

On the "Report Sale" form, there are info icons explaining what to put in each field.

If you upload the sales, make sure to only upload new sales. You can upload sales using Report Sale > Bulk Upload > Upload without matching to inventory > select report type. You can upload a Mercari sales report, Poshmark sales report or you can upload another sales report and map the columns to MRG fields.

If you sell on a platform that MRG integrates with, you can have your sales pulled in automatically by connecting to your account. Activate this feature by clicking the “Integrations” tab and check the “Daily Integration – Sales and Fees” box next to the sale platform’s name.

Returns

When a sale is refunded/cancelled/returned, find the sale and record a refund. You can do this using the instructions in this article: How to enter returns/refunds/cancellations.

Refunds from integrated platforms will be brought into MRG and matched to the sale automatically. Read this article to learn more about how to review these returns: How sales platform integrations work.

Expenses

You can track expenses associated with sales by filling out all the fields on the "Report Sale" form. However, any other expenses will need to be added separately.

You can either add expenses manually, by upload, or via bank/credit card integration.

• To manually add expenses, click the “Add Transaction” button on the left menu and fill out the form.
• To upload expenses, click “Add Transaction” > “Bulk Upload”. Next, follow the prompts on the screen, upload your file, and map the columns using the dropdowns.
• To connect your bank account/credit card, follow these instructions: How to connect your bank account/credit card to pull transactions into the expense detail. Once your account is connected, new expenses will come through automatically. A notification will prompt you to review the new transactions, add descriptions, and assign them to general ledger accounts. If you'd like to create a rule to assign a general ledger account and description for expenses with a given "Charge Description", click the checkbox on the far right of the "Categorize Expenses" screen. If a transaction is not an expense, MRG supports a full chart of accounts, so you can create and assign any general ledger account necessary.

If you use the daily eBay integration, your eBay fees will be pulled in automatically. Fees that are recorded with the sale in eBay (like the final value fee) will be recorded in the "Transaction Fees" field on the sale when it imports. Fees that are separate transactions like ad fees and shipping labels will be pulled into the Expense Detail. If they can be attached to a sale, they will be added to the "Shipping Costs" and "Other Costs" fields on that sale. This allows you to see the profit of a sale in a very detailed way.

If you use the daily Poshmark or Mercari integrations, your expenses will be pulled in automatically in the "Transaction Fees" and "Shipping Costs" fields of the sale to which they correspond.